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Penguin Random House LLC Master Data Maintenance Associate in Westminster, Maryland

Under moderate supervision and following standard guidelines, maintains customer and vendor master data and responds to account related inquiries by internal and external customers and various other tasks. Actively participates in identifying on-going issues for resolution or process improvement. Takes ownership of responsibilities and is accountable for individual results.

Main Responsibilities:

• Maintains vendor/customer data base, obtaining necessary paperwork from vendors including W-9 and W8-BEN forms, and ACH/IACH/electronic wire transfer authorization forms

• Educates internal and external customers on processes and policies

• Ensures OFAC (Office of Foreign Assets Control) compliance

• Prints paper checks daily and maintain log tracking check stock

• Reports daily electronic payment control totals to the bank

• Monitors bank reports to review, research, and resolve electronic payment rejections and notifications of change

• Monitors positive pay exceptions and obtains decisions on pending items for action

• Places stop payments, obtain confirmations, and void checks in system

• Researches and routes Levy's and Orders to Withhold to the proper department

• Monitors IRS TIN Matching reports and obtain proper paperwork from vendors

• Responds to 1099 and 1042 inquiries, print copies of forms, and maintain spreadsheet tracking inquiries

• Utilizes all tools and reports available to facilitate problem resolution

• Professionally responds to inquiries from internal and external customers/vendors

• Actively identifies on-going issues and recommends solutions to correct or improve our processes

• Makes logical and sound decisions, and keeps management apprised of potential problems/concerns

• Perform other tasks and projects as needed

• Manages priorities to meet deadlines within established guidelines

• Demonstrates self-reliance and resourcefulness


• High school diploma or equivalent

Professional experience / competencies / traits:

• 1-2 years A/P or related experience preferred

• Possess strong computer, math and analytical skills

• Able to set priorities and manage the daily workflow

• Accurate, organized and detail oriented with exceptional follow up skills

• Ability to identify and resolve problems

• Exceptional oral and written communication skills

• Ability to work effectively in fast-paced environment with heavy work volume and with others in a team environment to meet individual and departmental goals

• Strong Customer Service skills required

• Proficiency in PC skills, Microsoft Word, Excel

• Knowledge of 1099 and 1042 reporting requirements

Bertelsmann is building a global network of Accounting Shared Service Centers (ASSC) to bundle and standardize the Group's accounting processes. This includes Accounting Shared Service Centers at existing Bertelsmann locations in core European countries, North America and China. Become part of the Shared Service Center organization at our Westminster (MD) location. We look forward to your application for this exciting and varied job at one of the world's largest media corporations. Join us in shaping the world of media, services and education. We offer business challenges and exciting projects in attractive work environments, as well as individual career and development opportunities. Bertelsmann operates in some 50 countries around the world. It includes the broadcaster RTL Group, the trade book publisher Penguin Random House, the magazine publisher Gruner + Jahr, the music company BMG, the service provider Arvato, the Bertelsmann Printing Group, the Bertelsmann Education Group, and Bertelsmann Investments, an international network of funds. Bertelsmann Accounting Services values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Bertelsmann Accounting Services, Inc.

Country: United States of America

State/Region: Maryland

City: Westminster

Postal Code: 21157

Job ID: 35405